Built for freelancers
Stop chasing payments.
Get paid on time.
An AI payment-chasing agent for freelancers. Escalate overdue invoices automatically — from friendly reminder to final demand — apply late fees, and get paid without the awkward follow-up emails.
Health Score
Collected this month
12 pts
Collected this month
$4,280
Outstanding
$1,250
Heads-up sent to 1 late invoice
29
features for a complete financial workflow
35+
currencies with live exchange rates
14
export formats — QuickBooks, Xero & more
12
country tax profiles with filing deadlines
Friendly reminder
due + 1–3d
Gentle nudge
4–7d
Firm reminder
8–14d
Urgent notice
15–21d
Final demand
22d+
Five escalating stages, sent automatically. Late fees calculated during the same daily run.
Features
Everything you need
A complete toolkit for freelancers who want clarity and control over their finances.
AI Payment Chasing
An agent that reads your overdue invoices, ranks which one to chase first by priority, and drafts a payment request for each. A daily 6am cron scans for new billing opportunities.
Invoice Chasing
Automated 5-stage escalation from friendly reminders to payment demands. A daily 9am cron sends progressively firmer emails to overdue clients — you never lift a finger.
Free Email Generator
A free public tool that writes professional late-payment emails for any invoice — friendly nudge to final demand — with tone presets and placeholders you can copy straight into your client messages.
Late Fee Calculation
Configurable rate, grace period, and cap. Automatically applied during escalation. Transparent breakdown per invoice.
Invoicing & Payments
Create, send, and track invoices with PDF generation. Accept card and bank payments via Stripe Connect. Partial payments, payment links, and automatic recording.
Multi-Currency Invoicing
Invoice clients in 35+ currencies with live exchange rates via frankfurter.app. Convert amounts inline anywhere in the app.
Proposals
Create branded proposals with terms, line items, and validity periods. Send to clients and convert accepted proposals directly into invoices.
Contracts & Signing
Accepted proposals convert into contracts for token-based digital signing. Start from legal templates (MSA, NDA, or SOW) or your own terms. Milestone-based payment schedules with deliverable-linked invoicing.
Client Intake Forms
Share a self-service form with prospective clients. They submit project details and it auto-creates a client record and draft proposal.
Expenses & Receipts
Log expenses by category with receipt uploads (images/PDFs). Track tax-deductible amounts. Budget alerts before overspending.
Recurring Expenses
Set up recurring expense templates for predictable costs. Auto-generated each cycle alongside recurring invoices.
Bank Import & Reconciliation
Import bank CSV statements with automatic column detection. Match transactions to invoices and expenses with bulk reconciliation and duplicate detection.
Time & Mileage Tracking
Track billable and non-billable hours with a live timer. Log mileage for tax deductions. Create invoices directly from unbilled entries.
Service Items
Maintain a catalog of your services with default rates and descriptions. Reuse across invoices and proposals for consistency.
Cash Flow Forecast
Project future income and expenses based on historical patterns. Visualize trends with interactive Recharts graphs.
Financial Health Score
A weighted 0–100 score across 5 factors: collection rate, profit margin, expense ratio, runway, and overdue rate. Unlocks after 3 invoices (at least one paid), with an AI-generated analysis of your strengths, risks, and recommended actions.
Double-Entry Accounting
Chart of Accounts, journal entries, and balance sheet. Full double-entry bookkeeping integrated with your invoices and expenses.
Reports & Exports
Profit & Loss, monthly summaries, quarterly tax reports, expense breakdowns, revenue by client. Export 14 formats including QuickBooks, Xero, and country-specific tax filings.
Recurring Invoices
Set up templates for repeat clients. A daily cron generates real invoices on schedule — weekly, monthly, quarterly, or yearly.
Retainers
Manage retainer agreements with auto-deduction against invoices. Track remaining balances and top-ups.
Tax Calendar & Compliance
Country-aware tax filing deadlines with estimated liability. 12 country profiles with local tax rules, payment methods, and Stripe fees.
AI Draft Generation
AI-powered invoice and email drafts from plain-text descriptions or existing invoices. A deep-scan agent report ranks billing opportunities by priority across recurring templates, unbilled time, and overdue invoices — and can pre-create drafts.
Client Portal
Token-based portal where clients view invoices, payment history, and pay online. No account required on their end.
Team Collaboration
Role-based access with 4 roles: Admin, Editor, Viewer, Client. Invite team members and control permissions.
Webhooks & API Keys
Outbound webhooks with HMAC-SHA256 signing for 17 event types — connect to Zapier, Make, or your own server. API keys authenticate the Zapier integration for custom workflows.
MFA & Security
TOTP two-factor authentication. DB-backed rate limiting on all mutation endpoints. CSRF protection, audit logging (30+ event types), AES-256-GCM encryption.
Notifications
Email notifications for invoices, payment reminders, and AI draft alerts. Slack and Teams webhook alerts with per-event toggles, plus SMS via Twilio.
Localization
Dynamic date, number, and currency formatting based on your country, locale, and timezone. Country-specific tax labels, filing deadlines, and mileage units.
Dark Mode & Global Search
Full dark theme with system preference. Command palette (Ctrl/⌘K) to instantly find any client, invoice, or expense across your account.
Why Freelancer CashFlow
Built differently for freelancers who want an edge
Your AI business manager
Beyond chasing payments, the AI agent reads your financial health, flags weak spots, and ranks every billing opportunity with a recommended next action — so nothing slips through.
From proposal to payment, end to end
Clients submit intake forms, you send proposals, they sign contracts, you invoice, they pay via Stripe, and you reconcile with bank imports. One continuous lifecycle.
Real double-entry accounting
Chart of accounts, journal entries, and a balance sheet built in. Most freelancer tools stop at single-entry spreadsheets.
Bank-level security
Native password + TOTP two-factor authentication, DB-backed rate limiting, CSRF protection, audit logging, and AES-256-GCM encryption. Production-hardened, not an afterthought.
Built for global freelancers
35+ currencies with live exchange rates, 12 country profiles with tax deadlines and local payment methods, and locale-aware formatting everywhere.
You stay in control
AES-256-GCM encryption at rest and strict per-tenant isolation protect your data, and login uses native password + TOTP MFA — no third-party identity provider. Export everything in 14 formats anytime, or self-host your own instance with no vendor lock-in. AI assistance runs through a cloud inference provider configured by your deployment.
Pricing
Simple pricing that scales with you
Start free, no credit card required. Upgrade once you're ready to grow.
Free
Billed monthly. Cancel anytime.
- 14-day full access to every Free feature
- Up to 3 clients
- Up to 10 invoices a month
- Basic dashboard
- Email support
Starter
Billed monthly. Cancel anytime.
- Up to 25 clients
- Unlimited invoices
- Expense tracking
- Proposals & contracts
- Invoice chasing & reminders
- AI-drafted payment chase emails
- Cash flow forecast
Pro
Billed monthly. Cancel anytime.
- Everything in Starter
- Unlimited clients
- Advanced AI (receipt OCR & expense categorization)
- Recurring invoices
- Recurring expenses
- Retainers
- Accounting & reports
- Bank import & reconciliation
- Team collaboration (up to 3 seats)
Business
Billed monthly. Cancel anytime.
- Everything in Pro
- Unlimited team seats
- Custom branding
- API access
- Outbound webhooks & Zapier
- Dedicated support
Every plan starts with a 14-day free trial. No credit card required.
How it works
Three steps to get started
Set up in minutes
Connect your Stripe account, configure your business details, and import existing clients. No complicated onboarding.
Run your freelance business
Send invoices, track expenses, log time, manage clients, and get paid — all from one dashboard.
Grow with clarity
Forecast cash flow, monitor your health score, automate chasing, and generate reports for tax season.
Stop writing reminder emails.
Let the agent chase for you. Free to start. No credit card required.